Parents & Families E-Newsletter
April 2019

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WakeParents & Families

E-newsletter from the Office of Family Engagement


April might be the prettiest month on campus. Everything is in bloom and our students are enjoying the glorious weather.

It is hard to believe that the academic year is almost finished. Commencement is about a month away. We look forward to hearing from our Baccalaureate speaker, Gary Haugen, CEO and founder of International Justice Mission (IJM), and our Commencement speaker, Frederick J. Ryan, Jr. (P'16), publisher and chief executive officer of The Washington Post. Families of seniors, please be sure to read the Commencement website for information and details about the big weekend.

It's also the time of year to welcome our incoming Class of 2023 parents and families. We can't wait to meet you and your Deacs! Please be sure to look for the section of this enewsletter specifically for incoming families.

Go Deacs!

Betsy Chapman ('92, MA '94)
Executive Director of Family Communications and Volunteer Management

Upcoming Dates and Deadlines

Good Friday observed (no classes)
April 19

Classes end
May 1

New Students website goes live for the Class of '23
May 1

Final exams
May 3-10

Residence halls close for non-seniors after Spring 2019 semester
May 11

May 19

May 20

Final grades due for non-graduating students Spring 2019
May 21

Summer Session I
May 29-July 3

Please check here for more parent and family dates.


Communication with new families:

  • So that we may begin including you on important communications from Wake Forest, please complete a Family Record Form at your earliest convenience (if you have not already). Include your email address on this form, as email is our primary means of communication with families.
  • On March 25, an email was sent to all parents and families of the Class of '23 for whom we had an email address; read it here.
  • New Students website and Forestry 101: on May 1, the New Students website will go live, and in mid- to late-May, students will receive Forestry 101, which is a hard copy book that provides information they will need over the summer. With Forestry 101 will be a calendar for parents and families. Much more information will come starting on May 1.

Move-In and Parent/Family Orientation dates:

  • Move-In Day for new and transfer students is Wednesday, August 21st (unless your student is an enrolled participant in a Pre-Orientation program).
  • Pre-Orientation Programs: students participating in optional Pre-Orientation will receive move-in instructions directly from the Office of Residence Life and Housing later this summer. How might this impact your move-in? Some families choose to move their student in completely on their Pre-Orientation arrival date; other families send their students to Pre-Orientation with just what they need for those few days, then the families arrive on Move-In day with the rest of their belongings (and so they can participate in family Orientation activities).
  • Move-In Day assistance — where students and campus staff help move students' belongings to their residence halls — will be available for several hours on Wednesday, August 21 only. There will not be move-in assistance available on any other day, so we ask that your family plan accordingly.

From Student Financial Services (SFS):

  • SFS will pre-bill all incoming first-year students for the Fall 2019 semester on June 1. The June 1 bill gives students and families an idea of what they will owe on the final tuition due date of August 1. Please note that housing typically includes an estimated double room charge, which could change depending on your student's room assignment.
  • Pre-billing in June also gives students and families time to waive health insurance or make any other changes that are needed. Another bill will be available around July 1, but the due date for Fall tuition is still August 1.
  • Once the New Students website goes live on May 1, please ensure your student registers you as an authorized payer in DEAC to ensure billing notification are sent to you. For more information, please visit the SFS website.

Student Computing: families may be considering purchasing a laptop for their incoming first-year student. Before you buy a computer, we want to make you aware of WakeWare, the student laptop program. WakeWare allows you to purchase a laptop guaranteed to work with all academic software, has educational-based pricing, provides a loaner laptop in case repairs are needed, and has built-in accidental damage protection.

  • Vendors have been known to announce mid-summer promotions, so if taking advantage of those is important to you, we encourage you to wait until July to order your laptop.
  • Students who receive institutional aid from Wake Forest (athletic, merit, or need-based) may be eligible for a Technology Grant and will be emailed in mid-May.

Contact the WakeWare Program Manager with any questions you may have at


From the Office of Academic Advising (OAA):

  • Registration for summer classes is still open! Students will be able to register for summer classes until May 31. More information about summer school can be found here.
  • Classes end on May 1. Final exams begin on May 3 and last until May 10.
  • It's not too early to be approved for part-time status for the fall! If your student plans to take less than 12 credit hours during the Fall 2019 semester, s/he needs to visit the part-time status webpage on our website and fill out the part-time status petition form. This can be done at any time prior to the fall add deadline (Sept. 9), but it is financially advantageous to do so before the first day of class (Aug. 26)!
  • Graduation is May 20! More information about Commencement weekend can be found here.
  • If your student wishes to take more than 17 hours for the Fall 2019 semester, s/he will need to compete the Exceed 17 Hour Limit and get permission from his/her faculty adviser and the Office of Academic Advising. Students should visit the Office of Academic Advising during walk-in hours (Monday-Friday, 10 am to 4 pm) for approval.
  • Is your student scheduled to graduate in May, but worried that s/he won't meet one or more criteria required to be eligible?
    • Once final grades have been submitted, if a student finds that s/he is not eligible for May graduation (120 total hours, all major/minor requirements complete, all GPAs above 2.0), s/he may still be eligible to participate in the Commencement ceremony. Students who have completed at least 112 hours, have a GPA above 2.0 (cumulative & major), and have no outstanding judicial sanctions, are eligible to participate in Commencement.
    • If a student already knows that s/he will not be graduating (but meets the other criteria above), s/he should apply now! If a student only finds out s/he will not be eligible to graduate when final grades come out, s/he should apply that day due to the very short turnaround between the release of final grades and the Commencement ceremony. Students can apply to participate in Commencement through the Registrar's office.

Campus Life & Events

Campus Recreation and the WF Wellbeing Center are beginning to hire student employees for this summer and next school year. They are the largest campus employer of students, with over 250 on their team. They strive to foster substantive employment opportunities with transferable life skills, and personal and career-ready skills development. Students do not have to be work-study eligible (most of their student employees aren't). A list of available positions, job descriptions, and names and email addresses of supervisors can be found on their web page.


Residence Life and Housing has published information about spring semester residence hall closing. Please review this information so you are aware of dates by which your students must move out of their residence halls. Information about interim housing, summer school housing, second round of housing selection, and important 2019-20 academic year dates are also available. Read more.

From the University Counseling Center: in an effort to create more scheduling flexibility, and due to increased demand at the end of the academic year, the University Counseling Center will be shifting to a walk-in model from April 22 to May 10.

  • Consultations will be held on a first-come, first-served basis. Students who present with more acute concerns will also be accommodated.
  • Clinicians will typically be available weekdays from 9:00 a.m. to 12:30 p.m. and from 1:30 p.m. to 4:00 p.m. to respond to these students.
  • Students who are seeking services for the first time this academic year will be asked to complete about 15-minutes worth of documentation while returning clients complete about 3-minutes worth of forms. Students will then spend about 30 minutes with a clinician addressing the problem that is being brought in.

From the Office of Personal and Career Development: If your student is looking for a job or internship, we would like you to encourage them to look at the emails that they receive on Sundays. Juniors and Seniors are sent new and expiring jobs that align with their interests every Sunday afternoon and there are great opportunities not to be missed in these communications. If you have questions, please reach out to Austin Wechter at

From the Office of Sustainability: Parents and families, help your students prepare to move out, not throw out! Here are the ways to ensure that items stay out of the landfill:

  • Donate items to Goodwill: Small items can be placed in blue Goodwill donation boxes in the lobby of every residence hall. Bulky items (futons, shelving units, bookshelves, rugs, etc.) can be taken out in front of each residence hall and placed next to the Deacs Donate signs.
  • Donate your unwanted books: Unsold or unwanted books can be donated to Better World Books. This B-corp collects and resells these books to fund local literacy initiatives at home and abroad. The green Better World Books collection boxes located in the bottom floor of the bookstore near the registers.
  • Donate your bike: Students who no longer want their bicycles are encouraged to donate their bikes to Outdoor Pursuits to be used in the WFU ReCycle Bike Share program.

From Student Financial Services:

  • For students attending Summer sessions, SFS will begin billing Summer I & II charges on May 1. The due date for all Summer charges is June 1.
  • Student Financial Services will pre-bill all students for the Fall 2019 semester on June 1. The June 1 bill gives students and families an idea of what they will owe on the final tuition due date of August 1. Pre-billing in June also gives students and families time to waive health insurance or make any other changes that are needed.
  • Please ensure your student registers you as an authorized payer in DEAC to ensure billing notification are sent to you. For more information, please visit the SFS website.

From Campus Dining: the new Meal Plans for the 2019 Summer and 2019/2020 Academic year are now available on

Campus Safety

Severe Weather Notification: Students received an email at 8:34 a.m. yesterday (4/14) alerting them to the potential for unstable weather, and to stay alert throughout the day. Students later received a tornado watch email, text message, and phone call (at their cell) at 2:26 p.m., followed by another at 10:44 p.m. (these were also on Wake Alert Twitter and web site). Students received an email, text message, and phone call (at their cell) about a tornado warning at 12:54 a.m. today (4/15). That message had instructions to seek shelter, go to the lowest level of the building, and avoid windows. The all-clear was announced at 2:45 a.m. (meaning resume normal activities) via email, text message, and phone call (at their cell). A couple families have asked how does Wake guarantee that students follow those alerts? It’s actually up to the individual student to decide whether/how to act on an alert — in the same way it’s up to adults in their own houses to decide if they need to move to the basement/low-level space (or not) if they see a tornado warning on TV. We encourage students to heed all warnings, but this might be a good time for parents and families to have a conversation with your Deacs about what you think/hope/expect they will do if a warning is issued.

Wake Forest University Police Chief Regina Lawson was honored as the Southeast Region Police Chief of the Year at the March 28 regional conference of the International Association of Campus Law Enforcement Administrators (IACLEA). In addition, WFUPD completed our fourth Citizen's Police Academy, with 18 graduates from various departments across campus. WFUPD welcomed three new full-time officers, two full-time communications officers, and one part-time security officer. All new hires join us with a wealth of experience and knowledge in various areas.

Wake Forest University Police encourages parents and others to sign up to receive crime alerts on the Wake Ready website, in addition to downloading the LiveSafe app. While crime alerts are sent in real time to students, faculty and staff, they are not for others. For those registered through Wake Ready, crime alerts are emailed daily at noon, but only if new alerts have been posted in the previous 24 hours.

Parents & Families Page

Parents and Families Page is your portal to news and information specifically for Wake Forest families.

Want the Daily Deac parent blog to be sent automatically to your email every day? Subscribe on the main Daily Deac page by typing your email address in the Subscribe box and following the instructions. The Daily Deac is our blog for parents and families. It’s a great way to get a snapshot of life at Wake Forest.

A message about how we disseminate campus news to parents and families: Any emails that are sent to students, faculty, and staff will be posted on the Family News page.  Those are not routinely emailed to all families.  If you wish to check for family news items often, you may wish to bookmark that page so it is easily available.

See a list of campus resources and our FAQ page.

Contact the Office of Family Engagement at or 336.758.4237.

Follow us on Facebook and Twitter.

As a reminder, most administrative offices work on a Monday-Friday 8:30am-5 p.m. schedule. However, if you have an urgent need to reach someone at the university because you have a concern that must be addressed quickly, we have designated the University Police as our 24/7 contact. They can assess the situation and determine who best to address your concern. The 24-hour contact number for University Police is 336.758.5591 (non emergency) or 336.758.5911 (emergency). They can get in touch with on-call duty staff 24-hours/day.

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The Office of University Advancement
1834 Wake Forest Road
Winston-Salem, NC 27109