Parents & Families E-Newsletter
November 2018

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WakeParents & Families

E-newsletter from the Office of Family Engagement

November marks the start of the holiday season. Thanksgiving is up first, with a focus on gratitude, family, and food. May your tables and hearts be full, and your house be warm and joyful. On Dec. 2, Wake Forest will host one of its signature holiday traditions, the Lovefeast:

The Wake Forest Lovefeast started in 1965. The service consists of a meal of a sweetened bun and creamed coffee, which dieners (German for "servers") serve to participants. During the meal, music from the Wake Forest Concert Choir, Handbell Choir, Flute Choir, and the Messiah Moravian Church Band fills the air. During the service of song and scripture reading, everyone receives a handmade beeswax candle decorated with a red paper frill. A warm glow fills the chapel as the candles are lit while worshipers sing the final hymns.

There will also be Local Lovefeasts for those who want to participate. The Lovefeast is a beautiful community event that is open to all, and you can also join via livestream as it happens.

Wishing you and yours a safe, healthy, and happy holiday season!

Betsy Chapman ('92, MA '94)
Executive Director of Family Communications and Volunteer Management

Upcoming Dates and Deadlines

Spring class registration
Nov. 5-16

Thanksgiving Holiday 2018
Nov. 21-25

Spring 2019 tuition due
Dec. 1

Last day of classes
Dec. 7

Final exams
Dec. 10-15

Men's fraternity recruitment webinar
Dec. 10

Women's sorority recruitment webinars
Dec. 11 and 19

Residence halls close for Winter Break
Dec. 16 at noon

Residence halls open for sorority Potential New Members for recruitment
Jan. 8

Residence halls open for students to return for spring semester
Jan. 12

Please check here for more parent and family dates.


From the Office of Academic Advising (OAA):

  • Round 2 of Spring 2019 Registration concludes on Friday, 11/16. Students may make adjustments to their schedules via WIN as necessary until the add and drop deadlines for the spring semester.
  • Students planning to seek permission to exceed the 17-credit hour limit for the spring semester may begin making these requests on Monday, 11/19. Overload request forms are available at the Registrar’s office or online. Students who are currently abroad should email their adviser to request permission and the Office of Academic Advising ( to begin this process remotely.
  • Students planning to be part-time during the spring semester (less than 12 credit hours) should seek approval from the Office of Academic Advising as soon as possible. While the deadline to make this change is in mid-January, it is financially advantageous to do so prior to the first day of class. Information on part-time status can be found here.
  • Do you have access to your student’s midterm and final grades? If not, your student can provide you with proxy access (instructions here). While all courses must be assigned final grades, some faculty members may choose not to submit midterm grades.
  • In observance of the Thanksgiving holiday, class will not be in session Wed-Fri, 11/21-25. Classes will resume on Monday, 11/26.
  • The last day of class for the Fall 2018 semester will be Friday, 12/7.
  • Final exams will be held 12/10-15. The final exam schedule may be found here.

The Department of Engineering has entered its second year of operation, enrolling 80 first-year students and offering new courses and research opportunities for the 50 sophomores in the inaugural class of Wake Forest engineers. To accommodate this growing student interest, the University has hired three new faculty members and renovated a 3600-square foot space on the fourth floor of Wake Downtown, transforming it into our new Engineering Teaching Studio. This space provides a backdrop for Wake Forest’s project-based curriculum emphasizing group work, design thinking, and interdisciplinary understanding. Already, organizations across the country are taking notice: this fall, WFU received a prestigious invitation to join the Kern Entrepreneurial Engineering Network (KEEN) and was featured in a 6-minute exposé by the American Society for Engineering Education at its annual conference. Read more.

Just before Thanksgiving break, the Summer Session website will be updated with all of the information you need to begin considering how Summer Session might benefit you and your student. Registration will open on March 18, leaving plenty of time to peruse our course list and identify classes that will meet each individual need. As you consider our offerings, please contact us with any questions that will help you and your student prepare.

The Wake Forest Summer Immersion Program is an unforgettable experience that gives high school students the chance to test out potential careers and majors, experience college life, make lifelong friends, and establish connections that will make a huge impact on their future. The Summer 2019 application is now LIVE and spaces in our institutes fill up fast! For more information about the Summer Immersion Program, visit us at

For first-year families: Wake Forest University is honored to be part of the Kemper Scholars Program, which combines scholarship aid, mentorship by James S. Kemper Foundation staff, and paid summer professional internship opportunities. The program’s goal is to help students with an interest in a career in business to develop leadership and professional skills through experience. Students planning to major in business, math, economics, and data analysis are encouraged to apply. First-year fulltime students registered at Wake are eligible to apply for this program.

Campus Life & Events

From the Office of Personal and Career Development

  • Major career events coming up for students and recruiters! There are multiple career-related events coming up starting in January 2019 including: Diversity Matters, Spring Career Fair, Student-Athlete Career & Networking Night, STEM SLAM, and the NC Health Professions Fair. Students are encouraged to find more information about these events in Handshake. Recruiters can find more information on the OPCD website.
  • Does your organization have just-in-time hiring needs? We would encourage you to submit these opportunities to Dana Hutchens or post them on Handshake.


From the Office of Sustainability: is your student headed home for the holidays and looking to split the cost to the airport? Let's Ride is a digital platform created by two Wake Forest entrepreneurship minors that connects students going to the airport at the same time. Its simple: Have your student head to our website and fill out the form to let us know when they would like to leave for the airport. Our algorithm matches users, cutting your costs and environmental impact to the airport by at least 50%.

From Residence Life and Housing:

  • Residence halls remain OPEN during this break, however, University offices will be closed on Thursday, November 22 and Friday, November 23.
  • All rooms will be inspected on Tuesday, November 20 to ensure health and safety.
  • As your students prepare to travel, remind them to take passports and valuables with them, secure bikes in bike racks, and be sure to lock their rooms.
  • ALL residence halls close and residents must depart campus by 12:00 p.m. on Sunday, December 16, 2018. During this time students will not have access to their rooms, so please remind them to pack accordingly.
  • Spring semester reopening - Residence halls open for students to return on Saturday, January 12, 2019 at 9 a.m. NOTE: Students involved with sorority recruitment will return earlier (details to be provided to those women by the Office of Fraternity and Sorority Life).
  • Read the full message with information on theme housing, weather change and heating/cooling of rooms, RA selection, and more.

From Fraternity and Sorority Life:

  • We will host webinars about the recruitment process for both men and women. The Panhellenic (women's) recruitment webinars will be December 11th and 19th and the Interfraternity Council (men's) recruitment process will be December 10th. Registration information for all sessions will be available on the Fraternity/Sorority Life Parent Information webpage.
  • Student registration for this January's Panhellenic recruitment closed on November 2nd; please have your student reach out to Shane Taylor if they missed the deadline. Recruitment registration for the Interfraternity Council will begin November 15th and be open until Dec, 16.

From Student Financial Services: Payment for Spring semester tuition and fees is due by December 1, 2018. Please visit DEAC to view your student's balance and submit an online payment. Students are encouraged to sign up for online access to the 1098-T tax form, which requires completion of an online consent form. The tax forms will be available by January 31, 2019.

From ARAMARK/Campus Dining:

  • While residence halls will be open during Thanksgiving break, dining services will operate on reduced hours and/or limited venues. Students should plan in advance and know the hours of operation. See the full schedule here.
  • Has your student already run out of meals or food dollars for this semester? Take advantage of our November meal promotion (till 11/21): 25 Meal Swipes: $295; 35 Meal Swipes: $385 includes 5 Old Gold Swipes; 50 Meal Swipes: $525 includes 10 Old Gold Swipes. Students can visit our office in Reynolda Hall room 12 (beside the Pit) Monday – Friday from 8:30 a.m. – 4:30 p.m. to take advantage of this meal plan promotion.

Wake Ware Student, Faculty, and Staff Appreciation sales at the WFU Campus Bookstore: pre-order now until the official date of the sale, Nov. 28. You must complete transactions in store, located on Hearn Plaza in Taylor Hall, the day of the event. Email our Tech Shop, for pricing information. Reminder, even WakeWare Laptops bundled with 4 years of insurance are eligible for discounts on this event. As always, for more information, visit the WakeWare website.

Campus Safety

Wake Forest University Police will be co-sponsoring Rake Forest, a service project for students to give back to our Winston-Salem neighbors by providing free leaf raking throughout nearby neighborhoods. WFUPD will be participating in No Shave November, to assist in raising funds for the Chaplin fund, officers participating made donations to take part in the initiative. Finally, WFUPD is participating in Cover the City, a non-profit organization that relies on the community to donate gently used and/or new blankets for the homeless.

We encourage parents and others to sign up to receive crime alerts on the Wake Ready website, in addition to downloading the LiveSafe app. While crime alerts are sent in real time to students, faculty and staff, they are not for others. For those registered through Wake Ready, crime alerts are emailed daily at noon, but only if new alerts have been posted in the previous 24 hours.

Parents & Families Page

Parents and Families Page is your portal to news and information specifically for Wake Forest families.

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A message about how we disseminate campus news to parents and families: Any emails that are sent to students, faculty, and staff will be posted on the Family News page.  Those are not routinely emailed to all families.  If you wish to check for family news items often, you may wish to bookmark that page so it is easily available.

See a list of campus resources and our FAQ page.

Contact the Office of Family Engagement at or 336.758.4237.

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As a reminder, most administrative offices work on a Monday-Friday 8:30am-5 p.m. schedule. However, if you have an urgent need to reach someone at the university because you have a concern that must be addressed quickly, we have designated the University Police as our 24/7 contact. They can assess the situation and determine who best to address your concern. The 24-hour contact number for University Police is 336.758.5591 (non emergency) or 336.758.5911 (emergency). They can get in touch with on-call duty staff 24-hours/day.

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The Office of University Advancement
1834 Wake Forest Road
Winston-Salem, NC 27109