Parents & Families E-Newsletter
July 2018

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WakeParents & Families

E-newsletter from the Office of Family Engagement

It's past the midpoint of summer and before we know it the Class of 2022 will be arriving for Orientation - always one of the best parts of the year!

For our P'22 parents and families of incoming first-year students, the Orientation (aka New Deac Week) schedule is now available. Download the WFU Orientation Programs guide (New Deac Orientation 2018). You will find the most up-to-date information, including schedules, maps, and much more.

You may also access the details of the schedule via website here. Note that because we are trying to be more sustainable, we are not printing out paper copies of the Orientation brochure. Instead, please access the Guidebook app: choose "Schedule by Tracks" and then "Parents and Families" to see activities meant for parents and families.

Wishing you and your family all the best for the summer.  Go Deacs!

Betsy Chapman ('92, MA '94)
Executive Director of Family Communications and Volunteer Management

Upcoming Dates and Deadlines

Summer Session II 2018
July 9 - August 11, 2018

Family Weekend Registration opened
July 10, 2018

Fall 2018 Tuition Due
August 1, 2018
See payment methods

Complete a Health Insurance Enrollment or Waiver for 2018-19
August 1, 2018

Final exams Summer Session II 2018
August 10-11, 2018

Orientation for new parents/families for the Class of 2022
August 22-23, 2018

Move-in for Class of 2022 (incoming first year students)
August 22, 2018

Move-in for returning sophomores, juniors, and seniors
August 24-26, 2018

Please check here for more parent and family dates:

For first year parents and families (P'22)

Registration will occur over the week of July 16–20 in two rounds. At the student’s designated registration time on July 16, he/she will be permitted to log into WIN and access registration. Students will be allowed to register for up to 10 hours. Please note that this 10-hour limit will include the writing or first year seminar course assigned. This initial round will remain accessible until 11:59 p.m. EDT on July 17. On July 18, at the student’s designated time, registration will reopen to complete the remainder of the fall schedule (up to a max of 17 hours). This final round will remain open until 11:59 p.m. EDT on July 20. This process of registration occurring in two rounds will be similar to how registration will occur in future semesters.

Students will receive a Course Preference Survey on July 13 that will help them organize their thoughts regarding choices of courses for which they hope to register. Once students complete their registration, they must submit the survey to help us learn more about their academic plans. This survey is due July 20.

Please visit the New Students Website and your student's copy of Forestry 101,regarding deadlines and instructions that will prepare you for your transition to Wake Forest.

New parent/family due dates and deadlines regarding Orientation are on the Parents and Families Overview section of the New Students website (scroll down to see dates). Also, please be sure to read the Advice for New Parents and families website.

Incoming Student Housing Assignments:

  • Our incoming students will be receiving their room assignments the week of July 16-20. Students will receive an email at their account when assignments are ready for viewing in our Housing Portal.
  • Incoming students are not asked for building and/or roommate preferences. Instead, room assignments are based on your student’s responses to the Housing and Dining Application. New students may be assigned to a single, double or triple room based on their preferences and availability. Note that students assigned to single rooms are charged at the single rate. For more on our assignments processes for incoming students, please visit our website.
  • The Daily Deac features a great post with tips for incoming students and families about how to start a roommate relationship successfully. That post can be found HERE.

Dates for Fall 2018 Move-In are as follows: New Students (First-Year and Transfers) – Wednesday, August 22, 2018. Check-in will be available from 8 a.m. to 4 p.m. Move-in assistance will be available in our first-year communities from 8 a.m. to 2 p.m.

Please read through the rest of this enewsletter, as it has information that applies to all parents and families.


From the Office of Academic Advising (OAA):

Summer School Information - Summer Session II classes will end on August 9. Final examinations will begin on August 10 and end on August 11. Please note that Residence Hall checkout will be on August 11, by 7 p.m. If you have any questions regarding the checkout process, or conflicts with this time, please contact Residence Life and Housing at 336-758-5185.

The Office of Academic Advising is open during our normal business hours over the summer, and staff members are available to answer questions in person, over the phone, or via email. As a reminder, the Office of Academic Advising is open Monday, Wednesday-Friday from 8:30 am until 5 pm and Tuesday from 9:30 am until 5 pm. You can reach us by phone at 336-758-3320, or via email at

Campus Life & Events

Family Weekend 2018 will be held September 28-30. Registration and ticket sales are available on the Family Weekend website,  If you have any questions about the weekend, feel free to contact us at

From the Office of SustainabilityGive your student wheels on campus without paying for an extra car. Zipcars are an affordable option that are available by the hour or by the day. During the academic year, Zipcars are parked on campus near the first-year residence halls and between Kitchin and Poteat Halls. They are available 24-hours-a-day; rates include gas and insurance.

With the reopening of the pool in Reynolds Gym, Campus Recreation is excited to be offering SCUBA diving certifications!  The first offering will be Fall semester.  Registration can be made in advance through the Campus Recreation web page ( or by calling the welcome desk 336-758-7178. Space is limited, so register before the September 12th deadline!


From Student Financial Services:

Complete a Health Insurance Enrollment/Waiver Form- Health insurance coverage is required for all students. If covered by an outside plan, please complete a waiver no later than August 1.

Fall tuition and fees are due by August 1Students must grant access for parents and other third parties to view their student account online via DEAC. Please visit the SFS website for detailed instructions and to see payment methods.

Protect your WFU investment from unexpected medical withdrawal. Tuition insurance from Dewar, Inc is now available.. More information can be found on the SFS tuition insurance site.

Deacon Dollars: Add funds and check balances on your student's DeaconOne card.

Residence Life and Housing has published its July family information here. Select highlights:

Returning Students Move-In will be Friday, August 24 – Sunday, August 26, 2018.  Check-in will be available from 9 a.m. to 5 p.m. on Friday and Saturday (8/24-25)  and 12 p.m. to 5 p.m. on Sunday (8/26).  Returning students can not move-in on New Student Move-In (Wednesday, August 22, 2018).  Note that move-in assistance is not available for returning students, students and families are encouraged to plan accordingly. 

The second round of housing selection took place on July 10 for students who did not select a space during our Housing and Dining Selection this spring. As a reminder, the University does have a six-semester residency requirement. In the coming days, students who fall under the residency requirement and failed to select during the second round of housing and dining selection will be assigned to an available bed and the base meal plan.

Important computing reminders:

Order your WakeWare laptop online by August 1st if you are shipping it home before coming to campus. You are also able to purchase your WakeWare laptop at the WFU Campus Bookstore, located on Hearn Plaza in Taylor Hall when you arrive on campus. WakeWare, the Student Laptop Program, allows you to purchase a laptop that is guaranteed to work with all academic software, has educational-based pricing (for greater discounts), provides a loaner laptop in case repairs are needed, and has built-in accidental damage protection.

Dell has already announced a $100 rebate for purchases from June 1 until October 15th. There is always the possibility Apple will announce a Back-to-School promotion later this summer. Any information available about summer promotions will be posted on the WakeWare website.

Students who receive institutional aid from Wake Forest (athletic, merit, or need-based) may be eligible for a Technology Grant. Eligible students were contacted through their Wake Forest email in late May. Please contact the WakeWare Program Manager with any questions you may have at

Mail Services has an update about how students are notified that they have packages, the cost of lost Post Office Box keys, delivery of packages or flowers, and more. Read it here.

Campus Safety

We encourage parents and others to sign up to receive crime alerts on the Wake Ready web site, in addition to downloading the LiveSafe app. While crime alerts are sent in real time to students, faculty and staff, they are not for others. For those registered through Wake Ready, crime alerts are emailed daily at noon, but only if new alerts have been posted in the previous 24 hours.

Parents & Families Page

Parents and Families Page is your portal to news and information specifically for Wake Forest families.

Want the Daily Deac parent blog to be sent automatically to your email every day? Subscribe on the main Daily Deac page by typing your email address in the Subscribe box and following the instructions. The Daily Deac is our blog for parents and families. It’s a great way to get a snapshot of life at Wake Forest.

A message about how we disseminate campus news to parents and families:  Any emails that are sent to students, faculty, and staff will be posted on the Family News page.  Those are not routinely emailed to all families.  If you wish to check for family news items often, you may wish to bookmark that page so it is easily available.

See a list of campus resources and our FAQ page.

Contact the Office of Family Engagement at or 336.758.4237.

Follow us on Facebook and Twitter.

As a reminder, most administrative offices work on a Monday-Friday 8:30am-5 p.m. schedule. However, if you have an urgent need to reach someone at the university because you have a concern that must be addressed quickly, we have designated the University Police as our 24/7 contact. They can assess the situation and determine who best to address your concern. The 24-hour contact number for University Police is 336.758.5591 (non emergency) or 336.758.5911 (emergency). They can get in touch with on-call duty staff 24-hours/day.

See the latest images from campus on the Wake Forest photoblog:

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The Office of University Advancement
1834 Wake Forest Road
Winston-Salem, NC 27109