Parents & Families E-Newsletter
June 2018

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WakeParents & Families

E-newsletter from the Office of Family Engagement

Happy Summer, Deac families! We hope you are having a great one. Mark your calendars for Family Weekend registration, which will open on July 10. There are some Family Weekend events that sell out, so you will want to register early for any events that are of interest to your family. The Family Weekend website has details and information. If you have not yet made your hotel reservation, you will want to do so. As a reminder, Family Weekend is September 28-30.

Go Deacs!

Betsy Chapman ('92, MA '94)
Executive Director of Family Communications and Volunteer Management

Upcoming Dates and Deadlines

Summer Session II
July 9 - Aug. 11

Family Weekend Registration opens
July 10

Fall 2018 Tuition Due
Aug. 1

Complete a Health Insurance Enrollment or Waiver for 2018-19
Aug. 1

Final exams Summer Session II 2018
Aug. 10-11

Orientation for new parents/families for the Class of 2022 Augu. 22-23

Move-in for Class of 2022 (incoming first year students) Aug. 22

Move-in for returning sophomores, juniors, and seniors
Aug. 24-26

Please check here for more parent and family dates:

For first year parents and families (P'22)

Students will receive the Writing Course Survey and DSP feedback on June 22 and will need to complete and submit the survey by July 6. Students will receive the Course Preference Survey on July 13, to be submitted no later than July 20. Round I of registration will start on July 16 and end on July 17. Students will be allowed to register for up to 10 hours. Round II of registration will start on July 18 and end on July 20. Students will complete registration up to 17 hours.

Please visit The New Student Website for additional information on deadlines and to find resources to help you and your student prepare for the Fall 2018 semester (scroll down on the main page for dates for students; due dates for parents are on the parents and families page) - be sure to click on the grey Parents and Families menu and review the additional sections for families: advice for parents and families, our frequently asked questions section, and register for the Helping for the Transition to College and Beyond session. And please plan to join us for a New Student Reception if one will be held in your area.

During the month of June, new students are encouraged to contact the Office of Academic Advising to have a telephone advising session with a member of our staff. Students should follow the schedule here and should use Forestry 101, the New Student Website, and other resources to prepare specific questions. Due to volume, we cannot offer multiple telephone advising sessions, so please prepare your questions, as much as possible, ahead of time. After your advising session, if you have additional questions we will ask that you direct those to us via email at This email address is monitored closely and you will typically receive a reply within 48 hours. We will be accepting advising calls Monday - Friday, June 4 - 29, from 9:00 a.m. to 4:30 p.m. EDT. No appointment is necessary, but students must call during their assigned week (see schedule above).

For our incoming Deacs, photos for Deacon OneCards and our Housing and Dining Application are both due on June 30.

Wake Forest requires health insurance for all full-time enrolled students. Complete a Health Insurance Enrollment/Waiver Form by August 1.

Billing for the Fall 2018 semester began on June 5. Fall tuition is due August 1. Please ensure your student has established you as an authorized payer in DEAC so you will be notified via email each time a statement is available. Please visit the SFS website for more information.

Prepare for the unexpected and protect your investment in education. Registration is now underway for Dewar Tuition Refund Plan. This low cost plan helps to minimize the financial loss when a student withdraws due to accident or illness. Learn more about the University's Withdrawal/Course Drop Refund policy and how Tuition Insurance can assure up to 75% refund throughout the term.

WakeWare laptops are available for purchase, both online and at the WFU Campus Bookstore, located on Hearn Plaza in Taylor Hall. WakeWare, the Student Laptop Program, allows you to purchase a laptop that is guaranteed to work with all academic software, has educational-based pricing (for greater discounts), provides a loaner laptop in case repairs are needed, and has built-in accidental damage protection. Some important news:

  • Dell has already announced a $100 rebate for purchases from June 1 until Oct. 15 and Apple laptops have been discounted $100 until June 30. There is always the possibility of further summer promotions announced, so if taking advantage of those is important to you, we encourage you to wait until later in July to order your laptop. For more information about summer promotions, visit the WakeWare website.
  • Students who receive institutional aid from Wake Forest (athletic, merit, or need-based) may be eligible for a Technology Grant. Eligible students were contacted through their Wake Forest email in late May. Please contact the WakeWare Program Manager with any questions you may have at



From the Office of Academic Advising (OAA):

  • For those students currently enrolled in Summer Session I courses, please keep in mind that the last day to drop a full summer course is on June 23. Full summer courses include any courses that meet 10 or more weeks (including online courses that meet 10 or more weeks). You can find a complete list of deadlines here. The last day of Summer Session I courses will be held on June 30. Final examinations will begin on July 2 and end on July 3. Please note that residence hall checkout will be on July 3, by 7 p.m. If you have any questions regarding the checkout process, or conflicts with this time, please contact Residence Life and Housing at 336-758-5185.
  • The Office of Academic Advising is open during our normal business hours over the summer, and staff members are available to answer questions in person, over the phone, or via email. As a reminder, the Office of Academic Advising is open Monday, Wednesday-Friday from 8:30 am until 5 pm and Tuesday from 9:30 am until 5 pm. You can reach us by phone at 336-758-3320, or via email at

Campus Life & Events

Families are invited to attend Family Weekend 2018, September 28-30. Keep an eye on your mailbox for our "Save the Date" postcard, which will be mailed the last week of June. Registration and ticket sales will open at 10 AM July 10, on the Family Weekend website, If you have any questions about the weekend, feel free to contact us at

Volunteer at the Wake Forest Campus Garden - Flourishing vegetables can only mean one thing: it's peak growing season for Wake Forest's most savory green space - the Campus Garden. If your Deacon enjoys gardening and is looking for a hands-on service experience, encourage him/her to volunteer at the Campus Garden. The garden is located at the corner of Polo Road and Student Drive and can always use an extra set of hands. All are welcome, and no gardening experience is required. For more information about the Campus Garden, visit the Office of Sustainability's website.


Residence Life and Housing has published its June family information here. Some reminders:

  • Second Round of Housing Selection - Students who did not select a space this spring during Housing and Dining Selection will participate in our second round of room selection in July. As a reminder, this is a normal part of our assignments process and occurs each year. In the coming weeks, students will receive an email with details about the selection day and process. During this second round of room selection, we cannot guarantee a single room, a roommate of choice, or a particular residence hall.
  • Dates have been announced for the opening and closing of our residential communities for the 2018-2019 academic year.
  • All students, regardless of class year, can change (increase or decrease) their meal plan through August 1, adhering to area and class year minimums.
  • Check-out for Summer School Session One is by 7 p.m. on Tuesday, July 3. Check-in for Summer School Session Two will be on Sunday, July 8 and check-out is by 7 p.m. on Saturday, August 11.

From Student Financial Services:

  • Wake Forest requires health insurance for all full-time enrolled students. Complete a Health Insurance Enrollment/Waiver Form by August 1.
  • Billing for the Fall 2018 semester began on June 5. Fall tuition is due August 1. Please ensure your student has established you as an authorized payer in DEAC so you will be notified via email each time a statement is available. Please visit the SFS website for more information.

Campus Safety

The Wake Forest University Police Department will be hosting Racial Diversity and Effective Communications training. The training will be taught by Lee Struble the President of WSM Trainers and Consultants and a senior trainer for the National Crime Prevention Council (NCPC). Along with Steve Grant the President of LAMAD, Inc. and retired from the Rochester Police Department where he served several years as a hostage negotiator and defensive tactics. Topics will include areas such as community policing, improving community trust, crisis communication, etc.

We encourage parents and others to sign up to receive crime alerts on the Wake Ready web site, in addition to downloading the LiveSafe app. While crime alerts are sent in real time to students, faculty and staff, they are not for others. For those registered through Wake Ready, crime alerts are emailed daily at noon, but only if new alerts have been posted in the previous 24 hours.

Parents & Families Page

Parents and Families Page is your portal to news and information specifically for Wake Forest families.

Want the Daily Deac parent blog to be sent automatically to your email every day? Subscribe on the main Daily Deac page by typing your email address in the Subscribe box and following the instructions. The Daily Deac is our blog for parents and families. It’s a great way to get a snapshot of life at Wake Forest.

A message about how we disseminate campus news to parents and families:  Any emails that are sent to students, faculty, and staff will be posted on the Family News page.  Those are not routinely emailed to all families.  If you wish to check for family news items often, you may wish to bookmark that page so it is easily available.

See a list of campus resources and our FAQ page.

Contact the Office of Family Engagement at or 336.758.4237.

Follow us on Facebook and Twitter.

As a reminder, most administrative offices work on a Monday-Friday 8:30am-5 p.m. schedule. However, if you have an urgent need to reach someone at the university because you have a concern that must be addressed quickly, we have designated the University Police as our 24/7 contact. They can assess the situation and determine who best to address your concern. The 24-hour contact number for University Police is 336.758.5591 (non emergency) or 336.758.5911 (emergency). They can get in touch with on-call duty staff 24-hours/day.

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The Office of University Advancement
1834 Wake Forest Road
Winston-Salem, NC 27109